Meeting Minutes:

Meeting Opened by Tim and Trey

Tim Helfer reviewed the agenda - These were agenda items:

• Election of new officers – time for a rotation that we have gotten out of sync with

  • There were 2 officers elected last fall meeting (December 8, 2019) - Pam Gustafson and Jim Hoskins. Tim Helfer is rolling off and there was an open board position.

  • Roles were assigned after the meeting. Tim’s role was Board Secretary, which will be taken by Jim Hoskins, Pam Gustafson will be a Board VP.

  • There board is comprised of 5 members:

    • Board President - Trey Schroeder

    • Board VP - Pam Gustafson

    • Board VP - Rob Broomfield

    • Board Treasurer - Bob Hesseler

    • Board Secretary - Jim Hoskins

• The pond has a leak and is in need of repair – quickly.

  • Trey has been spearheading the effort to temporarily resolve the leak as well as get bids to permanently fix the problem

  • Trey received many bids in the $45-60K range which would have required the draining of the pond and rebuilding the dam.

  • Trey also received an estimate for $15,800 which still repaired permanently but did not require draining the pond or rebuilding the dam.

    • There was a motion to approve this plan, a second to approve this plan and an unanimous consensus by the homeowners represented to approve this plan.

• The South entrance – now that 159th street repairs are done, landscaping, and maintenance of, are issues to be addressed

  • There was extensive discussion regarding this topic. The general consensus was we want to take care of and maintain this entrance once the road construction is complete. Clay Still and Drew Gustafson are going to attempt to turn on the sprinkler system to make sure the construction hasn’t damaged it. If they have then we need to push back on the city to repair/replace.

• Southern Lakes Development – our new neighbors to the East. Construction trucks driving through the neighborhood, slit running off of lots being excavated

  • The belief is that the silt runoff has been addressed however <can’t remember who> volunteered to address the trucks driving through our neighborhood.

• Annual dues – likely overdue for an increase?

  • There was extensive discussion regarding this topic. The general consensus was our ongoing expenses with the pond, security lighting, watering and mowing common areas will be increasing requiring additional HOA dues to be collected. Additionally, many of the homeowners expressed a desire to continue to improve our common areas and were generally understanding of an increase (how much is the question).

  • The unexpected cost to fix the pond drain, will tap into our funds from the Southern Lakes settlement.

  • Additionally, Larry Lochner brought up the need to extend the fence to try and keep trespassers out. This is going to require approximately 300 more linear feet of aluminum fencing to complete- we will be getting a bid from Burge (who did the original fence).

  • There was a motion raised and seconded to raise the HOA fee to $400/home but WAS NOT PASSED by the membership.

  • There was a motion raised and seconded and approved unanimously by the homeowners to poll the membership for what they want to fund and how much to raise the dues. (There is a poll linked from our homepage to poll the homeowners, please respond ASAP). The intention would be to take that poll data for the fall meeting and vote on the increase.

  • Note: the original dues were $200 and were raised by 10% to $220 a few years ago.

From Jim Hoskins: I may have missed an item, please feel free to email me and I will include.

—————-Original Agenda Email Below——————

Please mark your calendars for the MVE HOA meeting scheduled for Wednesday September 23rd at 6PM held at the Gustafson residence:

15801 Parkhill.

Pam and Drew have graciously offered to open up their backyard so we can all meet and maintain proper social distancing. Bring a chair, a cool drink and your neighborly spirit.

This is an important meeting as there are several critical HOA items that need to be addressed:

• Election of new officers – time for a rotation that we have gotten out of sync with

• The pond has a leak and is in need of repair – quickly.

• The South entrance – now that 159th street repairs are done, landscaping, and maintenance of, are issues to be addressed

• Southern Lakes Development – our new neighbors to the South. Construction trucks driving through the neighborhood, slit running off of lots being excavated

• Annual dues – likely overdue for an increase?